> ## Documentation Index
> Fetch the complete documentation index at: https://filla.io/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Sharing edit links

> How to generate and share per-record edit links with your respondents.

## What edit links are

An edit link is a form URL that includes a specific Airtable record ID. When someone opens it, the form loads pre-filled with that record's data. On submit, the record is updated.

Each record in your Airtable table has its own unique edit link.

## Getting edit links from the share popover

The fastest way to get edit links is from the share popover in the form editor:

<Steps>
  <Step title="Open the share popover">
    Click the **Share** button in the editor toolbar (top-right area).
  </Step>

  <Step title="Find the edit links section">
    The share popover prominently shows the **Edit links** section with a formula for generating links in bulk and a searchable record list.
  </Step>

  <Step title="Find the record">
    Expand the record search and type the record's primary field value to find the record you want.
  </Step>

  <Step title="Copy or open the link">
    Click the copy icon to copy that record's edit link, or the open icon to open it in a new tab.
  </Step>
</Steps>

<Tip>
  If your form has a login page, edit links still work — the respondent authenticates first, then the form loads the record from the URL. The share popover shows a note about this when a login page is present.
</Tip>

## Generating edit links in bulk with Airtable formulas

For large tables, use an Airtable formula field to generate edit links for every record automatically.

The share popover shows you a ready-to-use formula with a copy button:

```
"https://app.filla.io/forms/{formId}/" & RECORD_ID()
```

Copy this formula and create a new Formula field in your Airtable table. Every record will immediately have its own edit link in that field.

You can then share links by:

* Sending the formula field value in an Airtable automation email
* Displaying the link in a Airtable view for your team
* Passing the link through your CRM or email tool

## Sending edit links via email

Combine the formula approach with Airtable automations to email each respondent their own edit link. Use Airtable's built-in email automation to send the formula field value to the respondent's email address when a trigger condition is met.

## Edit link format

```
https://app.filla.io/forms/{formId}/{recordId}
```

* `{formId}`: found in the share popover or in your browser's address bar when the form is open
* `{recordId}`: the Airtable record ID (starts with `rec`)

## Common questions

<AccordionGroup>
  <Accordion title="Can I customize the edit link URL?">
    Edit links follow a fixed format. You cannot change the URL structure, but you can use a URL shortener or redirect from your own domain.
  </Accordion>

  <Accordion title="Is there a way to require authentication before an edit link works?">
    Yes. Add a Login page to your form. Even with an edit link, the respondent must authenticate before the form loads. The Login page's lookup mode uses the record ID in the URL to pre-load the matching record after authentication.
  </Accordion>

  <Accordion title="How many records appear in the share popover's record list?">
    Up to 100 records are loaded in the share popover list. For tables with more records, use the Airtable formula approach to generate links in bulk.
  </Accordion>

  <Accordion title="Do edit links expire?">
    Edit links themselves do not expire. They work as long as the record exists in Airtable and the form is active. If you want time-limited access, add a close date to the form.
  </Accordion>
</AccordionGroup>