What this template is for
The Employee Onboarding Form helps HR teams and people operations managers get everything they need from a new hire before their first day. It covers personal details, emergency contacts, equipment preferences, payroll and tax information, identity document uploads, and a handbook acknowledgement with signature. The goal is to eliminate the usual back-and-forth of onboarding paperwork by collecting it all in one clean flow.Suggested Airtable fields
You will want a table with fields covering:- Personal details — full legal name, preferred name, personal email, phone, date of birth, and start date
- Home address — street address, city, state, and zip code
- Emergency contact — contact name, relationship, phone, and email
- Equipment — computer preference, desk setup preference, and t-shirt size for a welcome kit
- Tax information — filing status and withholding allowances
- Direct deposit — checkbox for opting in, plus bank name, account type, routing number, and account number
- Identity documents — file upload for government-issued ID and work authorization
- Acknowledgement — handbook checkbox, signature field, and optional notes
Form structure
This template uses 6 pages:- Personal Information — Legal name, preferred name, personal email, phone, date of birth, start date (read-only), and home address with autocomplete.
- Emergency Contact — Emergency contact name, relationship, phone, and email.
- Equipment Preferences — Computer preference and desk setup as radio cards, t-shirt size as a button group.
- Payroll & Tax — Tax filing status, withholding allowances, direct deposit opt-in (with conditional fields for bank details), and identity document upload. A confidentiality notice is shown as an info block.
- Acknowledgement & Signature — Handbook acknowledgement text block, required checkbox, signature widget (draw or type), and a collapsible group for additional notes.
- Thank You — Personalized welcome message using the new hire’s preferred name and start date.
Features highlighted
- Multi-page layout with progress bar across 6 steps
- Conditional logic — bank details fields appear only when direct deposit is opted in
- Signature widget for handbook acknowledgement
- File upload for identity documents (images and documents, up to 25 MB)
- Read-only field for the confirmed start date
- Collapsible group for optional notes
- Button group display for binary/small-option selections
- Address autocomplete on the home address field
- Confirmation email welcoming the new hire