What count limits do
Count limits let you enforce how many linked records a respondent can select. You can set a minimum (at least N records required), a maximum (no more than N), or both.When to use them
- Minimum of 1: effectively makes the linked field required at the record level (respondent must link at least one record)
- Minimum of 2: require multiple related records (e.g., at least two team members must be listed)
- Maximum of 5: cap the number of items (e.g., no more than 5 products per order)
- Exactly 3: set minimum and maximum to the same value
Setting up count limits
Open the linked record field settings and scroll to the Count limits section.| Setting | Description |
|---|---|
| Minimum records | The fewest linked records allowed. Leave empty for no minimum. |
| Maximum records | The most linked records allowed. Leave empty for no maximum. |
| Min error message | Custom error shown when too few records are linked. Use {min} as a placeholder for the count in your message. |
| Max error message | Custom error shown when the maximum is reached. Use {max} as a placeholder. |
Custom error messages
You can write your own error messages to make the constraint clear to respondents. Example min message:Please add at least {min} team member before continuing.
Example max message: You can add a maximum of {max} products per order.
The {min} and {max} tokens are replaced with the actual numbers you set.
How limits are enforced
Minimum limits are checked on submission. The form shows an error if too few records are selected. Maximum limits are enforced in the picker itself: once the maximum is reached, the respondent cannot select additional records. The picker controls gray out when the maximum is hit.Difference between “Required” and “Minimum records”
| Setting | What it means |
|---|---|
| Required toggle | At least one record must be linked (minimum of 1) |
| Minimum records = 2 | At least 2 records must be linked |
Common questions
Can I set minimum and maximum to the same number?
Can I set minimum and maximum to the same number?
Yes. Setting both to the same value (e.g., min = 3, max = 3) requires exactly that number of records.
What if the respondent has no records to select and a minimum is set?
What if the respondent has no records to select and a minimum is set?
If there are no records in the linked table (or none matching the filter), the respondent cannot meet the minimum requirement. Ensure the linked table has records available, or enable creating so respondents can add new ones.
Does the maximum affect what can be created through child forms?
Does the maximum affect what can be created through child forms?
Yes. If the maximum is 3 and the respondent has already linked 3 records, they cannot create more through the child form either. The create button is disabled once the maximum is reached.