What this does
The linked record field maps to Airtable’s Linked Records (Multiple Record Links) field type. It lets respondents search existing records in the linked table, select them, and optionally create or edit linked records without leaving the main form.Settings reference
Record selection
| Setting | Description |
|---|---|
| Always filter by | Permanent filters applied to which linked records appear as options. Records that don’t match won’t appear in the search results. |
Editing linked records
| Setting | Description |
|---|---|
| Enable editing | Allow respondents to edit existing linked records through a child form. |
| Form to open for editing | The child form that opens when a respondent clicks to edit a linked record. Opens a full form editor scoped to the linked table. |
Creating linked records
| Setting | Description |
|---|---|
| Enable creating | Allow respondents to create new linked records through a child form. |
| Form to open for creating | The child form that opens when a respondent clicks to create a new record. |
| Only allow creating new records (no searching) | When on, respondents can only create new records. They cannot search for or select existing ones. Only visible when creating is enabled. |
| Only show records created in this form submission | The record picker only shows records created during the current session. Useful for multi-step forms where one field creates records that another field then links to. |
Count limits
| Setting | Description |
|---|---|
| Minimum records | Minimum number of linked records required. |
| Maximum records | Maximum number of linked records allowed. |
| Min error message | Custom error shown when too few records are linked. Use {min} as a placeholder for the count. |
| Max error message | Custom error shown when the maximum is reached. Use {max} as a placeholder. |
Child forms
When editing or creating linked records is enabled, Filla opens a child form, a full embedded form editor scoped to the linked table. Child forms:- Support all the same field types and widgets as the main form
- Have their own page structure
- Open in a modal overlay within the main form
Common questions
How does the record search work?
How does the record search work?
The respondent types into the linked record field and Filla searches the linked table for matching records. The primary field of the linked table is used for matching by default.
Can I filter which records appear based on form answers?
Can I filter which records appear based on form answers?
Yes, using the Always filter by setting with dynamic filter conditions. For example, you could show only records where a Status field matches a value the respondent selected earlier. See Filtering records.
What's the difference between minimum and required?
What's the difference between minimum and required?
Required means at least one record must be linked. Minimum records lets you require a specific count, for example requiring at least 2 linked records.